Adding a Printer Through Directory Search

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All network printers in the ECE Department must be accessed through our central print server, ECE-PRINT-01.

Directory search allows you to make a search for the printer you wish to connect to, based on its name, location, or model. With this option, you can find a printer even if you do not know its name. This guide is for adding a printer to Windows XP. For Windows 7, see this page.



Step 1 - Starting the Add Printer Wizard

To start the Add Printer wizard, click on the Start button, then click on Printers and Faxes. If Printers and Faxes is not available on the Start Menu, click on Control Panel, then on Printers and Faxes. Once this opens, click on "Add a Printer" in the upper-left.

Figure 1 - Opening the Printer Wizard

Click NEXT to proceed to the Local or Network Printer page. Choose the second option, "A network printer, or a printer attached to another computer", and hit NEXT to proceed to the next step.

Step 2 - Choosing the Directory Search

You should now be looking at the Specify a Printer page. Make sure the first option, "Find a printer in the directory", is chosen and click NEXT. The Directory Search Window should now open.

Figure 2 - Opening the Directory Search

You have three search options, name, location, or model. Fill in one or more of the blanks and then click the Find Now button. You can enter in partial information and the search will return all printers that match.

Step 3 - Connecting to the Printer

Figure 3 - Connecting to the Printer

As you can see, we've entered "hipp" into the Name blank and started a search. The search has returned with HIPPOGRIFF as the only printer that matches that criteria.

Once you've completed the search and have found the printer you want, right-click on the printer's entry. You will get a menu as shown in Figure 3. Choose the "Connect" option and your computer will attempt to add the printer.

Step 4 - Finish the Wizard

If successful, the wizard will then ask if you wish to use this printer as your default printer. Choose either Yes or No, then click NEXT and you will come to the end of the wizard. Click FINISH to finish the wizard and the new printer will show up in the Printers and Faxes window and be available for printing in applications on your computer.