Calendar:Tasks

Tasks are good for keeping track of projects, or studying for exams, or just any homework assignments. You can keep track of the assignment date, completion date, and log how much you've done on the assignment throughout.

Creating a Task

1. Open the Edit menu
2. Highlight New
3. Click Task...
4. Under the description box, enter the name/description of the task

Start and Due Dates

1. Under Due Date:
   1. Go to the month of the meeting
   2. Choose the day of the meeting
2. Under Due Time:
   1. Click the box next to the time
   2. Click and hold on the arrow
   3. Drag the arrow to whatever time the meeting is (the time will change when you move the arrow)
      • Note: The clock only increments by 15 minute intervals this way
      1. Another way to change the time is to click the minutes on the time box
      2. Use the arrows to the right of the box to move the minutes up and down
         • This will allow you to have times ending in :04 or :20
      3. To move the hours up and down, just click on the hours in the time box
      4. Use the arrows to move the hours up and down
   4. To keep the times they are but change AM to PM or PM to AM, click on the am/pm area of the time box
   5. Use the up arrow to change it from AM to PM or PM to AM
3. Repeat the above steps for Start Date and Start Time (if applicable)

Priority

You can prioritize different tasks using a system of numbers or letters, depending on the amount of tasks and the standard that is used in the office, university, etc.

1. Click on the General tab
2. On the drop-down menu under Priority:, set the priority level of the task

Access Level

1. Click on the General tab
2. Under the drop-down menu, change the access level to your desired level
   • To see what the Access Rights mean and how to set them, check the Access Rights section

Comments

To add comments for the task for you or others to view at a later time:

1. Click on the Details tab
2. Under the Comments text box, type in anything you'd like

Attachments

Check our Calendar:Attachments Attachments section

Reminders (Tasks Only)

These are reminders for Tasks only. If you're looking for information on reminders for any other event, check our Reminders section.

Display Upcoming For (Tasks only)

1. Choose whether you'd like to be reminded days or weeks before the event
   • If you choose days for the second box:
     1. Choose the amount of days before the event you'd like to know the event is coming
     2. At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
   • If you choose weeks for the second box:
     1. Chose between 1 and 3 weeks
     2. At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
2. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

Pop-Up Reminder (Tasks Only)

1. Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
2. If you choose minutes for the second box:
   • Enter the amount of minutes you'd like to be reminded prior to the event
3. If you choose hours for the second box:
   • Enter the amount of hours you'd like to be reminded prior to the event
4. If you choose days for the second box:
   • Enter the amount of days you'd like to be reminded prior to the event
5. If you choose weeks for the second box:
   • Enter the amount of weeks you'd like to be reminded prior to the event
6. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

Back to the Calendar page