Calendar

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About Oracle Calendar

For anyone who has used XTracs, you will have a basic understanding of what the calendar is used for. There are many more uses for the Oracle Calendar and it is set-up differently for than XTracs. You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.

Changing Your Password

  1. Open the Tools menu
  2. Choose Change Password...
  3. Enter your old password in the top box
  4. Enter the password you want it to be in the bottom box
  5. Re-Enter the new password in the box of the pop-up window

Creating Groups

You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs.

Admin Groups

  • NOTE: You must be an administrator to create an admin group.

Public Groups

  • NOTE: You must have the needed permissions to create a public group.

Private Groups

  • Note: Private groups can only be seen, edited, and used by the creator of the group.
  1. Open the Tools menu
  2. Select Manage Groups...
  3. Click the New... button
  4. In the Group Name box, enter the name
  5. Select Private from the drop-down menu
  6. If you know the name of a person:
    1. Enter it in the Add member: box
    2. Press the green checkmark button
    3. If the person is on the system, there name will show up in the box below
  7. If you need to search for someone
    1. Press the magnifying glass button next to the checkmark button
    2. Enter any known information in the appropriate box (even if its just the first initial, enter it)
    3. Anyone on the system who fits that information will show up in the box in the lower left corner
    4. Select the name you were looking for and press the Add>> button
    5. This name will now be in the box on the right side
      • If you'd like to add everyone under that search, press Add All>>
      • If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
    6. When you have all the names you were looking for in the box on the right side, press OK
    7. All names on the right side will now be in the member's box on the New Group window
  8. When you have everyone you'd like in the group, click OK

Members-Only Groups

  • Note: Members-Only Groups can be seen and used by all members, but only the creator can edit the group.
  1. Open the Tools menu
  2. Select Manage Groups...
  3. Click the New... button
  4. In the Group Name box, enter the name
  5. Select Members-Only from the drop-down menu
  6. If you know the name of a person:
    1. Enter it in the Add member: box
    2. Press the green checkmark button
    3. If the person is on the system, there name will show up in the box below
  7. If you need to search for someone
    1. Press the magnifying glass button next to the checkmark button
    2. Enter any known information in the appropriate box (even if its just the first initial, enter it)
    3. Anyone on the system who fits that information will show up in the box in the lower left corner
    4. Select the name you were looking for and press the Add>> button
    5. This name will now be in the box on the right side
      • If you'd like to add everyone under that search, press Add All>>
      • If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
    6. When you have all the names you were looking for in the box on the right side, press OK
    7. All names on the right side will now be in the member's box on the New Group window
  8. When you have everyone you'd like in the group, click OK

Editing Groups

  1. Open the Tools menu
  2. Select Manage Groups...
  3. Highlight the name of the group you wish to edit
  4. Select Edit...

Changing the Name

  1. Highlight the name in the Group name: box
  2. Enter in the new name

Changing the Type

  1. Open the drop down menu next to Group type:
  2. Select that new group type

Adding Members

  1. If you know the name of a person:
    1. Enter it in the Add member: box
    2. Press the green checkmark button
    3. If the person is on the system, there name will show up in the box below
  2. If you need to search for someone
    1. Press the magnifying glass button next to the checkmark button
    2. Enter any known information in the appropriate box (even if its just the first initial, enter it)
    3. Anyone on the system who fits that information will show up in the box in the lower left corner
    4. Select the name you were looking for and press the Add>> button
    5. This name will now be in the box on the right side
      • If you'd like to add everyone under that search, press Add All>>
      • If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
    6. When you have all the names you were looking for in the box on the right side, press OK
    7. All names on the right side will now be in the member's box on the New Group window

Deleting Members

  1. Highlight the name of the member you'd like to delete
  2. Click on the Delete button

When all appropriate changes have been made click OK at the bottom.

Meetings

Meetings are useful for scheduling class times, clubs, sports events, and breaks.

Adding A Meeting

  1. Open the Edit menu
  2. Open the New menu
  3. Click Meeting...
  4. In the Name box, type in the name of the meeting
  5. In the Location box, type in the location of the meeting

Start Time

  1. Next to start time, select the box next to the date
  2. Go to the month of the meeting
  3. Choose the day of the meeting
  4. Click the box next to the time
  5. Click and hold on the arrow
  6. Drag the arrow to whatever time the meeting is (the time will change when you move the arrow)
    • Note: The clock only increments by 15 minute intervals this way
    1. Another way to change the time is to click the minutes on the time box
    2. Use the arrows to the right of the box to move the minutes up and down
      • This will allow you to have times ending in :04 or :20
    3. To move the hours up and down, just click on the hours in the time box
    4. Use the arrows to move the hours up and down
  7. To keep the times they are but change AM to PM or PM to AM, click on the am/pm area of the time box
  8. Use the up arrow to change it from AM to PM or PM to AM

End Time

  1. Follow the same steps as Start time using the End Time box
    • If attempt to drop the End Time earlier than the Start Time, the Start Time will adjust

Tentative

If there is a possibility this meeting could change or get cancelled, check Tentative

Reminders

Go to the Reminders section

Adding the Meeting to Others' Calendars

If this is a meeting that others need to know about, or you know they will attend, you can add this to their calendar, and the user can confirm their attendance

  1. Click on the People/Resources tab
    • If you know the name of a person
      1. Enter it in the Add box
      2. Press the green checkmark button
      3. If the person is on the system, there name will show up under your name with a question mark to the left of their name
      4. If the person confirms the meeting, the question mark will change to a checkmark
    • If you'd like to add a group or people from a group
      1. Click on the button with two people on it (the one next to the checkmark)
      2. On the new window that popped up, check the box All in the top left corner
      3. From the list in the large box on the left, select the group you're looking for
      4. From the list on the right, highlight one name and click OK
      5. Every group member will now have an invitation sent to them

Daily Notes

Daily Notes are useful for such things as school holidays, tests, and reminders for that day.

Day Events

Day Events are useful for holidays, birthdays, events, etc.

Tasks

Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time.

Reminders

You can get a pop-up window reminder or an email for each Meeting, Daily Note, Day Event, or Task you put on the calendar.

  1. After you've completed all the prior steps for a New Meeting, Daily Note, Day Event, or Task, keep the window open
  2. At the top, to the right of the title box, check the box Remind Me
  3. Click on the Reminders tab at the bottom
  4. Choose to either have a pop-up and/or email reminder or have the calendar display the event is up coming on the daily and weekly pages

Display Upcoming For

  1. Choose whether you'd like to be reminded days or weeks before the event
    • If you choose days for the second box:
      1. Choose the amount of days before the event you'd like to know the event is coming
      2. At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
    • If you choose weeks for the second box:
      1. Chose between 1 and 3 weeks
      2. At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
  2. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

Remind Me

  1. Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
    • If you choose minutes for the second box:
      1. Enter the amount of minutes you'd like to be reminded prior to the event
      2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
    • If you choose hours for the second box:
      1. Enter the amount of hours you'd like to be reminded prior to the event
      2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
    • If you choose days for the second box:
      1. Enter the amount of days you'd like to be reminded prior to the event
      2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
    • If you choose weeks for the second box:
      1. Enter the amount of weeks you'd like to be reminded prior to the event
      2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
  2. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

View

You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time.

Change View to Day

  1. Open the View menu
  2. Click Day
    • Alternate options include pressing F8 or pressing the Day button on the middle section of the toolbar below the "File Edit..." toolbar

Change View to Week

  1. Open the View menu
  2. Click Week
    • Alternate options include pressing F9 or pressing the Week button on the middle section of the toolbar below the "File Edit..." toolbar

Change View to Month

  1. Open the View menu
  2. Click Month
    • Alternate options include pressing F10 or pressing the Month button on the middle section of the toolbar below the "File Edit..." toolbar
    • Note: Viewing in Month mode will no longer allow you to see the end times of each event for a day.

Oracle Help

If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at ecehelp@ncsu.edu

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