Calendar

About Oracle Calendar

For anyone who has used XTracs, you will have a basic understanding of what the calendar is used for. There are many more uses for the Oracle Calendar and it is set-up differently for than XTracs. You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.

Installation

Oracle Calendar installation is very easy. Check our Installation page for the very easy step by step process.

The In-Tray

The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our In-Tray page for more information.

Password

Check our Password page for the instructions

Access Rights

Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our Access Rights page for more information. If you still do not understand what they mean, please email us at ecehelp@ncsu.edu.

DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN

Setting Access Rights

Before changing anyone's access rights, make completely sure that you understand every detail of our Access Rights section. If you have any questions about them, PLEASE email us at ecehelp@ncsu.edu. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on Setting Access Rights to customize them all.

Creating Groups

You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our Creating Groups page.

Editing Groups

You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups here.

Meetings, Daily Notes, and Day Events

The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc.

All the information on them can be found here

Tasks

Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the Tasks page to learn all about them.

Opening as Designate

Depending on the access rights assigned to you, you can open their agenda as a designate (this means you can edit something on their calendar). If you don't have designate rights assigned by another user, this will not be possible to do.

1. Open the File menu
2. Choose Open as Designate
3. Click on Agenda...
4. To edit someone else's agenda, follow the steps you would to edit your own agenda

Open Another User's Agenda

You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on

1. Open the File menu
2. Choose Open
3. Click on Agenda...

Open Group Agenda

If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting.

• Note: Know the group name and type before you do this.

1. Open the File menu
2. Choose Open
3. Click on Group Agenda...
4. Click the Groups tab
5. Check the group's type and uncheck all the others
6. In the window below, find the group name and click on it
7. Click OK
8. Click OK

Attachments

Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.

Attaching a File

• Note: Know the location of the file before doing this. The assumption is that you have a create/edit event window open.

1. Choose the Attachments tab
2. Click Attach
3. Navigate to the location of the file
4. Click on the file
5. Press Open at the bottom

Removing an Attachment

• Note: The assumption is that you have a create/edit event window open. This option is not available if you did not add the attachment.

1. Choose the Attachments tab
2. Click Remove
   • Note: Once you click on remove, the attachment will disappear for good. Be completely sure you want to remove the attachment before you do it.

Saving an Attachment

• Note: This option is not available if you added the attachment. The assumption is that you have a create/edit event window open.

1. Choose the Attachments tab
2. Click Save As...
3. Save the file in its appropriate location

Reminders (excludes Tasks)

You can get a pop-up window reminder or an email for each Meeting, Daily Note, or Day Event you put on the calendar.

1. After you've completed all the prior steps for a New Meeting, Daily Note, or Day Event, keep the window open
2. At the top, to the right of the title box, check the box Remind Me
3. Click on the Reminders tab at the bottom
4. Choose to either have a pop-up and/or email reminder or have the calendar display the event is up coming on the daily and weekly pages

Display Upcoming For (exludes Tasks)

1. Choose whether you'd like to be reminded days or weeks before the event
   • If you choose days for the second box:
     1. Choose the amount of days before the event you'd like to know the event is coming
     2. At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
   • If you choose weeks for the second box:
     1. Chose between 1 and 3 weeks
     2. At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
2. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

Remind Me (excludes Tasks)

1. Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
   • If you choose minutes for the second box:
     1. Enter the amount of minutes you'd like to be reminded prior to the event
     2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
   • If you choose hours for the second box:
     1. Enter the amount of hours you'd like to be reminded prior to the event
     2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
   • If you choose days for the second box:
     1. Enter the amount of days you'd like to be reminded prior to the event
     2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
   • If you choose weeks for the second box:
     1. Enter the amount of weeks you'd like to be reminded prior to the event
     2. Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
2. If you have finished everything, click OK to save the item, otherwise, continue on to the next area

View

You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time.

Change View to Day

1. Open the View menu
2. Click Day
   • Alternate options include pressing F8 or pressing the Day button on the middle section of the toolbar below the "File Edit..." toolbar

Change View to Week

1. Open the View menu
2. Click Week
   • Alternate options include pressing F9 or pressing the Week button on the middle section of the toolbar below the "File Edit..." toolbar

Change View to Month

1. Open the View menu
2. Click Month
   • Alternate options include pressing F10 or pressing the Month button on the middle section of the toolbar below the "File Edit..." toolbar
   • Note: Viewing in Month mode will no longer allow you to see the end times of each event for a day.

Printing

1. Open the File menu
2. Click Print...
3. Choose the dates you would like to choose from
4. Check the boxes for the formats you wish to print in
5. Click Print

Oracle Help

If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at ecehelp@ncsu.edu