https://tools.wolftech.ncsu.edu/support/index.php?title=Office_Outlook_Exporting&feed=atom&action=historyOffice Outlook Exporting - Revision history2024-03-28T09:05:14ZRevision history for this page on the wikiMediaWiki 1.35.4https://tools.wolftech.ncsu.edu/support/index.php?title=Office_Outlook_Exporting&diff=7430&oldid=prevBpcarty at 21:34, 2 July 20072007-07-02T21:34:28Z<p></p>
<p><b>New page</b></p><div>__NOTOC__<br />
These directions are for helping you to backup local emails, contacts, and calendar to and from Microsoft Office Outlook, and should be applicable for versions 2000/XP/2003/2007. This document '''will not''' cover other email programs such as Thunderbird or Outlook Express. If you have any questions or problems during or after the process, please email [mailto:ecehelp@ncsu.edu ecehelp@ncsu.edu].<br />
<br />
* The pictures on this page were captured from Office Outlook 2007. ''The appearance of your program and certain text may vary''.<br />
* PST files created in Office Outlook 2000 are limited to a total size of 2 GB, and these files cannot be converted to the newer formats of versions XP/2003/2007 that support up to 18 GB. Please contact [mailto:ecehelp@ncsu.edu ecehelp@ncsu.edu] if you need assistance exporting/importing emails from Outlook 2000.<br />
<br />
==Quick and Dirty Backup!==<br />
<br />
If you intend to immediately restore your emails and contacts (after a re-install or move to a new machine), then there is a quick and simple method.<br />
<br />
* If Microsoft Office Outlook is open, close it.<br />
<br />
* '''Copy''' (do not move!) the following folder to a safe location:<br />
** (for Windows 2000/XP) C:\Documents and Settings\<userID>\Local Settings\Application Data\Microsoft\Outlook<br />
** (for Windows Vista) C:\Users\<userID>\AppData\Local\Microsoft\Outlook<br />
<br />
<table> <br />
<TR><TD>[[Image:OO_easyexport.jpg|thumb|400px|Outlook folder location (Windows XP)]]<br />
</TD></TR> <br />
</table><br />
<br />
* Files within this folder contain your saved emails, contacts, and other data. However, they do not contain program settings.<br />
** outlook.pst contains everything under "Personal Folders", including locally-saved emails, contacts, calendar, notes, etc.<br />
** If you AutoArchive your emails, then archive.pst will contain everything under "Archive Folders".<br />
** Any .pst files you have manually created will also be in this folder.<br />
<br />
* After copying the Outlook folder, you have effectively backed up your email/contacts/etc. Copy/Move the folder to the machine you wish to restore the files to and scroll down this page to find directions on how to import .pst files.<br />
<br />
====If instead you wish to make a backup of your emails/contacts to store in another place for safe-keeping or redundancy, then see below for the method for exporting your data to a new .pst file.====<br />
<br />
==Exporting your Personal Folders==<br />
<br />
This describes how to create a backup copy of your email and contacts for storing/redundancy.<br />
<br />
* Open Microsoft Office Outlook<br />
* Select File -> "Import and Export..."<br />
<br />
<table> <br />
<TR><TD>[[Image:OO_export1.jpg|thumb|400px|Choose to Export]]<br />
</TD></TR> <br />
</table><br />
* Choose "Export to a file"<br />
* Click NEXT to continue<br><br><br />
<br />
<table> <br />
<TR><TD>[[Image:OO_export2.jpg|thumb|400px|Choose file type]]<br />
</TD></TR> <br />
</table><br />
* Choose "Personal Folder File (.pst)"<br />
* Click NEXT to continue<br><br><br />
<br />
<table> <br />
<TR><TD>[[Image:OO_export3.jpg|thumb|400px|Choose folders to export]]<br />
</TD></TR> <br />
</table><br />
* Choose "Personal Folders"<br />
* Check the box labeled "Include subfolders"<br />
* Click NEXT to continue<br><br><br />
<br />
<table> <br />
<TR><TD>[[Image:OO_export4.jpg|thumb|400px|Choose location to save exported file]]<br />
</TD></TR> <br />
</table><br />
* Choose a location to save the backup file<br />
* Since you are creating a new file, the options for duplicates will not affect anything. Leave as default.<br />
* Click FINISH to create the backup file and complete the process<br></div>Bpcarty