Calendar:Creating Groups

Admin Groups

• NOTE: You must be an administrator to create an admin group.

Public Groups

• NOTE: You must have the needed permissions to create a public group.

Private Groups

• Note: Private groups can only be seen, edited, and used by the creator of the group.

1. Open the Tools menu
2. Select Manage Groups...
3. Click the New... button
4. In the Group Name box, enter the name
5. Select Private from the drop-down menu
6. If you know the name of a person:
   1. Enter it in the Add member: box
   2. Press the green checkmark button
   3. If the person is on the system, there name will show up in the box below
7. If you need to search for someone
   1. Press the magnifying glass button next to the checkmark button
   2. Enter any known information in the appropriate box (even if its just the first initial, enter it)
   3. Anyone on the system who fits that information will show up in the box in the lower left corner
   4. Select the name you were looking for and press the Add>> button
   5. This name will now be in the box on the right side
      • If you'd like to add everyone under that search, press Add All>>
      • If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
   6. When you have all the names you were looking for in the box on the right side, press OK
   7. All names on the right side will now be in the member's box on the New Group window
8. When you have everyone you'd like in the group, click OK

Members-Only Groups

• Note: Members-Only Groups can be seen and used by all members, but only the creator can edit the group.

1. Open the Tools menu
2. Select Manage Groups...
3. Click the New... button
4. In the Group Name box, enter the name
5. Select Members-Only from the drop-down menu
6. If you know the name of a person:
   1. Enter it in the Add member: box
   2. Press the green checkmark button
   3. If the person is on the system, there name will show up in the box below
7. If you need to search for someone
   1. Press the magnifying glass button next to the checkmark button
   2. Enter any known information in the appropriate box (even if its just the first initial, enter it)
   3. Anyone on the system who fits that information will show up in the box in the lower left corner
   4. Select the name you were looking for and press the Add>> button
   5. This name will now be in the box on the right side
      • If you'd like to add everyone under that search, press Add All>>
      • If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
   6. When you have all the names you were looking for in the box on the right side, press OK
   7. All names on the right side will now be in the member's box on the New Group window
8. When you have everyone you'd like in the group, click OK

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