Add Printer to domained Windows 7

From WolfTech
Jump to navigation Jump to search

All network printers in the ECE Department must be accessed through our central print server, ECE-PRINT-01.

Directory search allows you to make a search for the printer you wish to connect to, based on its name, location, or model. With this option, you can find a printer even if you do not know its name. This guide is for adding a printer to Microsoft Windows 7. For Windows XP, see this page.

Step 1 - Starting the Add Printer Wizard

To start the Add Printer wizard, click on the Start button, then click on Control Panel.

  • If you are viewing all items, simply select Devices and Printers.
  • If you are viewing categories, select the Hardware and Sound category, and then select Devices and Printers.

Once Devices and Printers opens, click on "Add a Printer" on the bar right below the address bar, as shown in Figure 1.

Figure 1 - Opening the Printer Wizard

Choose the second option, "Add a network, wireless or Bluetooth printer", and hit NEXT to proceed to the next step. Figure 2 shows this step.

Figure 2 - Choosing to Add a Network Printer

Step 2 - Choosing the Directory Search

At the next window, referring to Figure 3 be sure to select "Find a printer in the directory, based on location or feature", then click the NEXT button to proceed.

Figure 3 - Opting to Add a Printer From the Directory

You have three search options, name, location, or model. Fill in one or more of the blanks and then click the Find Now button. You can enter in partial information and the search will return all printers that match.

Figure 4 - Searching for a Printer

Figure 4 above shows an example. As you can see, we've entered "hippo" into the Name blank and started a search. The search has returned with HIPPOGRIFF as the only printer that matches that criteria.

Step 3 - Connecting to the Printer

Figure 5 - Connecting to the Printer

Once you've completed the search and have found the printer you want, right-click on the printer's entry. You will get a menu as shown in Figure 5. Choose the "Connect" option and your computer will attempt to add the printer. Once the computer has connected to the printer, hit OK.

Should the wizard fail at this step, you may not have permissions to the printer you are attempting to add. If you believe you should have permissions, email with the name of the printer and a description of your issue.

Figure 6 - Installing Drivers

At this point, a dialog box might pop-up such as in Figure 6 for installing drivers. Normally, domained machines in the ECE Department should not bring up this prompt, but should it appear, simply click Install driver, then say Yes to the prompt regarding administrative privileges.

If the wizard fails at this point, the print server may not have the appropriate drivers for your version of Windows. Please email and be sure to include the name of the printer you were attempting to add, the version of Windows you are running, and whether you require 32 bit or 64 bit drivers.

Step 4 - Finish the Wizard

The next window that comes up will have the printer's name on it, and in some cases, the option to make it your default printer. Simply verify that the printer name shown is the one you want to add and hit NEXT.

Finally, you will be prompted to end the Printer Add Wizard. This window also gives you the option to print a test page to verify that the printer is working. If you wish to do so, click "Print Test Page", otherwise click FINISH.