Difference between revisions of "Calendar"

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==About Oracle Calendar==
 
==About Oracle Calendar==
−
For anyone who has used XTracs, you will have a basic understanding of what the calendar is used for. There are many more uses for the Oracle Calendar and it is set-up differently for than XTracs. You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
+
You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
  
−
==Changing Your Password==
+
==First Steps==
−
#Open the '''Tools''' menu
+
===Installation===
−
#Choose '''Change Password...'''
+
Oracle Calendar installation is very easy. Check our [[Calendar:Installation| Installation]] page for the very easy step by step process.
−
#Enter your old password in the top box
+
===Changing your password===
−
#Enter the password you want it to be in the bottom box
+
Check our [[Calendar:Password| Password]] page for the instructions.
−
#Re-enter the new password in the box of the pop-up window
 
−
 
 
−
==Access Rights==
 
−
Access right are very important. It allows different people to see different things of your calendar. Access rights for individuals must be set manually. Until a person's access rights are set, they will be under the default rights, which means, they can see times you're busy.
 
−
 
 
−
===The Levels===
 
−
There are four different levels of access to set your entries to.
 
−
 
 
−
====Public====
 
−
Any person can view a public entry (after all its public). Only those who have the right to modify the entry can change it.
 
−
 
 
−
====Personal, Confidential, and Normal====
 
−
These entries can be viewed or modified only with the proper access rights.
 
−
 
 
−
===Designate===
 
−
Designating rights allows a person to access your calendar as a designate and change things on your calendar. Personal, Confidential, and Normal entries can be viewed by another person, viewed and replied by another person, or modified completely.
 
−
 
 
−
====View Times====
 
−
This means that another person can view these rights in a designate window. They can do nothing else.
 
−
 
 
−
====View Times and Reply====
 
−
This allows someone to view your entries of an access level and reply for you. For example, if a department head adds a professor to a meeting, his secretary, using this right granted to her by the professor, can view the entry on his calendar and RSVP to the department head for the professor.
 
−
 
 
−
====Modify====
 
−
This allows someone else to change the entry you put on your calendar. This should not be given too many people, as they could possibly mess up your schedule if you're not careful.
 
−
 
 
−
====Modify Tasks====
 
−
This allows someone else to change the task you put on your calendar. This should not be given too many people, as they could possibly mess up your schedule if you're not careful.
 
−
 
 
−
===Viewing===
 
−
Viewing determines which entries a person can view if they simply open up your agenda.
 
−
 
 
−
====View Entries====
 
−
This allows a person to see the complete details of the entry. They can not modify it, or do anything else but look at it.
 
−
 
 
−
====View Times====
 
−
This allows a person to just see the times you are busy.
 
−
 
 
−
===View Tasks===
 
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View Tasks determines whether a person can view the different tasks you put on your calendar.
 
−
 
 
−
===Scheduling===
 
−
Checking the box under this tab allows someone to add entries to your calendar for you to confirm. If this box is unchecked, a person will not be allowed to add you to meetings or events.
 
−
 
 
−
==Setting Access Rights==
 
−
*Before changing anyone's access rights, make completely sure that you understand every detail of our [http://www.wolftech.ncsu.edu/support/support/Calendar#Access_Rights Access Rights] section. If you have any questions about them, PLEASE email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu]. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it.
 
−
 
 
−
#Know what access rights you want a person to have before you begin
 
−
#*Note: To give anyone designate rights other than modify, they must be able to modify at least one type of access level
 
−
#Open the '''Tools''' menu
 
−
#Click '''Access Rights...'''
 
−
#In the text box, type in the name of the person who's access rights you will modify and press the green checkmark
 
−
#Under the Designate tab, check the appropriate boxes that correspond with the access rights you plan to give them
 
−
#*Note: Full designate means they have as much control over your calendar entries as you do
 
−
#*Note: No designate means they cannot modify your calendar in any way
 
−
#*Note: Access rights are heirarchal. For example, if you check modify, they can also view/reply and view times.
 
−
#Under the Viewing tab, check the appropriate boxes that correspond with the access rights you plan to give them
 
−
#Under the View Task tab, check the appropriate boxes that correspond with the access rights you plan to give them
 
−
#Under the Scheduling tab, check the box if you would like them to be able to schedule you for meetings or events
 
−
#*The default access rights give a person the ability to view the times your busy under a normal agenda and allow you to schedule them for meetings and events. You cannot modify anything or view tasks.
 
−
 
 
−
==Creating Groups==
 
−
You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs.
 
−
 
 
−
===Admin Groups===
 
−
*'''''NOTE:''''' You must be an administrator to create an admin group.
 
−
 
 
−
===Public Groups===
 
−
*'''''NOTE:''''' You must have the needed permissions to create a public group.
 
−
 
 
−
===Private Groups===
 
−
*Note: Private groups can only be seen, edited, and used by the creator of the group.
 
−
#Open the '''Tools''' menu
 
−
#Select '''Manage Groups...'''
 
−
#Click the '''New...''' button
 
−
#In the '''Group Name''' box, enter the name
 
−
#Select '''Private''' from the drop-down menu
 
−
#If you know the name of a person:
 
−
##Enter it in the '''Add member:''' box
 
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the '''Add>>''' button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press '''Add All>>'''
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select '''<<Remove'''
 
−
##When you have all the names you were looking for in the box on the right side, press '''OK'''
 
−
##All names on the right side will now be in the member's box on the '''New Group''' window
 
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#When you have everyone you'd like in the group, click '''OK'''
 
−
 
 
−
===Members-Only Groups===
 
−
*Note: Members-Only Groups can be seen and used by all members, but only the creator can edit the group.
 
−
#Open the '''Tools''' menu
 
−
#Select '''Manage Groups...'''
 
−
#Click the '''New...''' button
 
−
#In the '''Group Name''' box, enter the name
 
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#Select '''Members-Only''' from the drop-down menu
 
−
#If you know the name of a person:
 
−
##Enter it in the '''Add member:''' box
 
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the '''Add>>''' button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press '''Add All>>'''
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select '''<<Remove'''
 
−
##When you have all the names you were looking for in the box on the right side, press '''OK'''
 
−
##All names on the right side will now be in the member's box on the '''New Group''' window
 
−
#When you have everyone you'd like in the group, click '''OK'''
 
−
 
 
−
==Editing Groups==
 
−
#Open the '''Tools''' menu
 
−
#Select '''Manage Groups...'''
 
−
#Highlight the name of the group you wish to edit
 
−
#Select '''Edit...'''
 
−
 
 
−
===Changing the Name===
 
−
#Highlight the name in the '''Group name:''' box
 
−
#Enter in the new name
 
−
 
 
−
===Changing the Type===
 
−
#Open the drop down menu next to '''Group type:'''
 
−
#Select that new group type
 
−
 
 
−
===Adding Members===
 
−
#If you know the name of a person:
 
−
##Enter it in the '''Add member:''' box
 
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the '''Add>>''' button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press '''Add All>>'''
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select '''<<Remove'''
 
−
##When you have all the names you were looking for in the box on the right side, press '''OK'''
 
−
##All names on the right side will now be in the member's box on the '''New Group''' window
 
−
 
 
−
===Deleting Members===
 
−
#Highlight the name of the member you'd like to delete
 
−
#Click on the '''Delete''' button
 
−
 
 
−
When all appropriate changes have been made click '''OK''' at the bottom.
 
−
 
 
−
==Meetings, Daily Notes, and Day Events==
 
−
The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day.Day Events are useful for holidays, birthdays, events, etc.
 
−
 
 
−
*NOTE: All these steps can be followed when creating the event or editing it at a later time. If you want to edit something:
 
−
*#Click on the event you would like to edit
 
−
*#Open the Edit menu
 
−
*#Click Open...
 
−
 
 
−
===Adding A Meeting, Daily Note, or Day Event===
 
−
#Open the Edit menu
 
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#Open the New menu
 
−
#*For meeting: Click Meeting...
 
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#*For daily note: Click Daily Note...
 
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#*For day event: Click Day Event...
 
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#In the Name box, type in the name of the event
 
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#*Meeting Only: In the Location box, type in the location of the meeting
 
−
 
 
−
===Start Time (Meeting Only)===
 
−
#Next to start time, select the box next to the date
 
−
#Go to the month of the meeting
 
−
#Choose the day of the meeting
 
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#Click the box next to the time
 
−
#Click and hold on the arrow
 
−
#Drag the arrow to whatever time the meeting is (the time will change when you move the arrow)
 
−
#*Note: The clock only increments by 15 minute intervals this way
 
−
##Another way to change the time is to click the minutes on the time box
 
−
##Use the arrows to the right of the box to move the minutes up and down
 
−
##*This will allow you to have times ending in :04 or :20
 
−
##To move the hours up and down, just click on the hours in the time box
 
−
##Use the arrows to move the hours up and down
 
−
#To keep the times they are but change AM to PM or PM to AM, click on the am/pm area of the time box
 
−
#Use the up arrow to change it from AM to PM or PM to AM
 
−
 
 
−
===End Time (Meeting Only)===
 
−
#Follow the same steps as Start time using the End Time box
 
−
#*If attempt to drop the End Time earlier than the Start Time, the Start Time will adjust
 
−
 
 
−
===Setting the Date (Daily Note and Day Event)===
 
−
#If the date needs to be changed:
 
−
#*Click on the month section of the date
 
−
#*Use the up and down arrows to change the month
 
−
#*Repeat the same procedure on the day and year
 
−
 
 
−
===Adding a Date===
 
−
If the event occurs regularly (daily, weekly, monthly, yearly, twice a week, etc.), DO NOT USE THIS! Instead proceed to our Repeating Dates section. Only use this function if the dates are totally at random or you have only one or two extra occurences of the event.
 
−
 
 
−
#Click Add a Date at the bottom of the window
 
−
#Use the < and > on either side of the month to get to the month you need (if you need to change months)
 
−
#Click on the day of the next occurence of the event
 
−
#Continue following steps 1-3 to add all the days of the events
 
−
 
 
−
===Repeating Dates===
 
−
This tool is very useful if the event repeats itself on a regular pattern. Weekly meetings, monthly and yearly events, and classes are all examples of what this tool is useful for.
 
−
 
 
−
====Frequency====
 
−
#Click Repeating at the bottom of the window
 
−
#Under the Frequency section, use the down arrow to open the drop-down menu, and choose the frequency
 
−
#If Daily:
 
−
#*In the box to the right of the drop-down menu, enter the amount of days the meeting occurs on a daily basis (Example: 1 would mean it happens every day, 2 every other day, 3 every third day)
 
−
#If Weekly:
 
−
#*In the box to the right of the drop-down menu, enter the amount of weeks the meeting occurs on a weekly basis (Example: 1 would mean it happens every week, 2 every other week, 3 every third week)
 
−
#*Check the days of the week the event occurs
 
−
#If Monthly on date (e.g. the 2nd of every month):
 
−
#*Choose the date the event occurs on each month by scrolling up and down the menu to the day
 
−
#*In the text box to the right, enter the amount of months the meeting occurs on a monthly basis (Example: 1 would mean it happens every month, 2 every other month, 3 every third month)
 
−
#If Monthly on day (e.g. the third Tuesday of every month):
 
−
#*Choose the day of the month the event occurs on by scrolling up and down the menu
 
−
#*In the text box to the right, enter the amount of months the meeting occurs on a monthly basis (Example: 1 would mean it happens every month, 2 every other month, 3 every third month)
 
−
#If Yearly:
 
−
#*In the box to the right of the drop-down menu, enter the amount of years the meeting occurs on a yearly basis (Example: 1 would mean it happens every year, 2 every other year, 3 every third year)
 
−
 
 
−
====Start and End Date====
 
−
#If the date needs to be changed:
 
−
#*Click on the month section of the date
 
−
#*Use the up and down arrows to change the month
 
−
#*Repeat the same procedure on the day and year
 
−
#*Do this for the end date as well
 
−
 
 
−
====Result====
 
−
Under the result section, it will show every date that qualifies under the specifications you give above.
 
−
 
 
−
#If you'd like to include Holidays in the determination of dates, check Include Holidays
 
−
#If you'd like to include Saturdays in the determination of dates, check Include Saturdays
 
−
#*Note: This option is not available if you've chosen the frequency as Weekly
 
−
#If you'd like to include Sundays in the determination of dates, check Include Sundays
 
−
#*Note: This option is not available if you've chosen the frequency as Weekly
 
−
 
 
−
===Tentative (Meeting Only)===
 
−
If there is a possibility this meeting could change or get cancelled, check Tentative
 
−
 
 
−
===Reminders===
 
−
Go to the [http://www.wolftech.ncsu.edu/support/support/Calendar#Reminders_.28excludes_Tasks.29 Reminders] section
 
−
 
 
−
===Adding the event to Others' Calendars===
 
−
If this is a event that others need to know about, or you know they will attend, you can add this to their calendar, and the user can confirm their attendance.
 
−
*'''''WARNING''''': Some people see their calendars as very personal and may be a little upset if you add them without asking before hand. Always make sure the person or persons you're adding won't be upset with you for doing so. Also, if you don't have the proper access rights to add something to their calendar, it will be impossible to do so. More information is in our [http://www.wolftech.ncsu.edu/support/support/Calendar#Scheduling Scheduling] subsection of our Access Rights section.
 
−
 
 
−
#Click on the People/Resources tab
 
−
#*If you know the name of a person
 
−
#*#Enter it in the Add box
 
−
#*#Press the green checkmark button
 
−
#*#If the person is on the system, there name will show up under your name with a question mark to the left of their name
 
−
#*#If the person confirms the meeting, the question mark will change to a checkmark
 
−
#*If you'd like to add a group or people from a group
 
−
#*#Click on the button with two people on it (the one next to the checkmark)
 
−
#*#On the new window that popped up, check the box All in the top left corner
 
−
#*#From the list in the large box on the left, select the group you're looking for
 
−
#*#From the list on the right, highlight one name and click OK
 
−
#*#Every group member will now have an invitation sent to them
 
−
 
 
−
*When you have everything as you would like it, click OK at the bottom. The meeting will now show up on your calendar.
 
−
 
 
−
===Check Conflicts (Meeting Only)===
 
−
This is a useful tool to make sure that anyone who will have the meeting added to their calendar doesn't have a prior scheduled meeting conflicting with it.
 
−
 
 
−
#Choose the People/Resources tab
 
−
#Click Check Conflicts
 
−
#*The tool automatically checks every name the meeting will be added too. It will then list any person who has a conflict with it.
 
  
 +
==Basic Use==
 +
===The In-Tray===
 +
The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our [[Calendar:In-Tray| In-Tray]] page for more information.
 +
===View===
 +
You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The [[Calendar:View| View]] page will instruct you how to change the view.
 +
===Printing===
 +
The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our [[Calendar:Print| Print]] page will tell you all about it.
 +
===Reminders (excludes Tasks)===
 +
Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The [[Calendar:Reminders| Reminders]] page will lay out how to set up useful reminders.
 +
===Meetings, Daily Notes, and Day Events===
 +
The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found [[Calendar:Meetings| here]]
 +
===Tasks===
 +
Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the [[Calendar:Tasks| Tasks]] page to learn all about them.
 
===Attachments===
 
===Attachments===
−
Check our [http://www.wolftech.ncsu.edu/support/support/Calendar#Attachments_3 Attachments] section
+
[[Calendar:Attachments| Attachments]] are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.
−
 
 
−
===Setting Access Level===
 
−
#Look under the location box for meetings and the name box for daily notes and day events
 
−
#Click on the blue arrow to the right of the Access: box
 
−
#Change the access level to your desired level
 
−
#*To see what the Access Rights mean and how to set them, check the [http://www.wolftech.ncsu.edu/support/support/Calendar#Access_Rights Access Rights] section
 
−
 
 
−
===Importance (Meetings Only)===
 
−
It is possible to set an importance level for meetings so you can know which you have to go to and what you can afford to miss.
 
−
 
 
−
#Look next to the Access drop-down menu
 
−
#Click the blue arrow to the right of the Importance: box
 
−
#Choose your desired level of importance
 
−
#*Note: The levels are Highest, High, Normal, Low, and Lowest
 
−
 
 
−
===Adding a description===
 
−
#Click on the Details tab
 
−
#In the description box, type in what you want yourself or others to know about the event when it is viewed.
 
−
 
 
−
==Tasks==
 
−
Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time.
 
−
 
 
−
===Creating a Task===
 
−
#Open the Edit menu
 
−
#Highlight New
 
−
#Click Task...
 
−
#Under the description box, enter the name/description of the task
 
−
 
 
−
===Start and Due Dates===
 
−
#Under Due Date:
 
−
##Go to the month of the meeting
 
−
##Choose the day of the meeting
 
−
#Under Due Time:
 
−
##Click the box next to the time
 
−
##Click and hold on the arrow
 
−
##Drag the arrow to whatever time the meeting is (the time will change when you move the arrow)
 
−
##*Note: The clock only increments by 15 minute intervals this way
 
−
###Another way to change the time is to click the minutes on the time box
 
−
###Use the arrows to the right of the box to move the minutes up and down
 
−
###*This will allow you to have times ending in :04 or :20
 
−
###To move the hours up and down, just click on the hours in the time box
 
−
###Use the arrows to move the hours up and down
 
−
##To keep the times they are but change AM to PM or PM to AM, click on the am/pm area of the time box
 
−
##Use the up arrow to change it from AM to PM or PM to AM
 
−
#Repeat the above steps for Start Date and Start Time (if applicable)
 
−
 
 
−
===Priority===
 
−
You can prioritize different tasks using a system of numbers or letters, depending on the amount of tasks and the standard that is used in the office, university, etc.
 
−
 
 
−
#Click on the General tab
 
−
#On the drop-down menu under Priority:, set the priority level of the task
 
−
 
 
−
===Access Level===
 
−
#Click on the General tab
 
−
#Under the drop-down menu, change the access level to your desired level
 
−
#*To see what the Access Rights mean and how to set them, check the [http://www.wolftech.ncsu.edu/support/support/Calendar#Access_Rights Access Rights] section
 
−
 
 
−
===Comments===
 
−
To add comments for the task for you or others to view at a later time:
 
−
#Click on the Details tab
 
−
#Under the Comments text box, type in anything you'd like
 
−
 
 
−
===Attachments===
 
−
Check our [http://www.wolftech.ncsu.edu/support/support/Calendar#Attachments_3 Attachments] section
 
−
 
 
−
===Reminders (Tasks Only)===
 
−
These are reminders for Tasks only. If you're looking for information on reminders for any other event, check our Reminders section.
 
−
 
 
−
====Display Upcoming For (Tasks only)====
 
−
#Choose whether you'd like to be reminded days or weeks before the event
 
−
#*If you choose days for the second box:
 
−
#*#Choose the amount of days before the event you'd like to know the event is coming
 
−
#*#At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
 
−
#*If you choose weeks for the second box:
 
−
#*#Chose between 1 and 3 weeks
 
−
#*#At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
−
 
 
−
====Pop-Up Reminder (Tasks Only)====
 
−
#Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
 
−
#If you choose minutes for the second box:
 
−
#*Enter the amount of minutes you'd like to be reminded prior to the event
 
−
#If you choose hours for the second box:
 
−
#*Enter the amount of hours you'd like to be reminded prior to the event
 
−
#If you choose days for the second box:
 
−
#*Enter the amount of days you'd like to be reminded prior to the event
 
−
#If you choose weeks for the second box:
 
−
#*Enter the amount of weeks you'd like to be reminded prior to the event
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
−
 
 
−
==Opening as Designate==
 
−
Depending on the access rights assigned to you, you can open their agenda as a designate (this means you can edit something on their calendar). If you don't have designate rights assigned by another user, this will not be possible to do.
 
−
 
 
−
#Open the File menu
 
−
#Choose Open as Designate
 
−
#Click on Agenda...
 
−
#To edit someone else's agenda, follow the steps you would to edit your own agenda
 
−
 
 
−
==Open Another User's Agenda==
 
−
You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on
 
−
 
 
−
#Open the File menu
 
−
#Choose Open
 
−
#Click on Agenda...
 
−
 
 
−
==Attachments==
 
−
Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.
 
−
 
 
−
===Attaching a File===
 
−
*Note: Know the location of the file before doing this. The assumption is that you have a create/edit event window open.
 
−
#Choose the Attachments tab
 
−
#Click Attach
 
−
#Navigate to the location of the file
 
−
#Click on the file
 
−
#Press Open at the bottom
 
−
 
 
−
===Removing an Attachment===
 
−
*Note: The assumption is that you have a create/edit event window open. This option is not available if you did not add the attachment.
 
−
#Choose the Attachments tab
 
−
#Click Remove
 
−
#*Note: Once you click on remove, the attachment will disappear for good. Be completely sure you want to remove the attachment before you do it.
 
  
−
===Saving an Attachment===
+
==How Others See and Edit Your Calendar==
−
*Note: This option is not available if you added the attachment. The assumption is that you have a create/edit event window open.
+
===Access Rights===
−
#Choose the Attachments tab
+
Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our [[Calendar:Access_Rights| Access Rights]] page for more information. If you still do not understand what they mean, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu].
−
#Click Save As...
+
'''''DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN'''''
−
#Save the file in its appropriate location
 
  
−
==Reminders (excludes Tasks)==
+
===Setting Access Rights===
−
You can get a pop-up window reminder or an email for each Meeting, Daily Note, or Day Event you put on the calendar.
+
Before changing anyone's access rights, make completely sure that you understand every detail of our [[Calendar:Access_Rights| Access Rights]] section. If you have any questions about them, PLEASE email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu]. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on [[Calendar:Setting_Access_Rights| Setting Access Rights]] to customize them all.
−
#After you've completed all the prior steps for a New Meeting, Daily Note, or Day Event, keep the window open
+
===Making Your Calendar Public on the Web===
−
#At the top, to the right of the title box, check the box Remind Me
+
How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?
−
#Click on the Reminders tab at the bottom
 
−
#Choose to either have a pop-up and/or email reminder or have the calendar display the event is up coming on the daily and weekly pages
 
  
−
===Display Upcoming For (exludes Tasks)===
+
Follow these instructions:  
−
#Choose whether you'd like to be reminded days or weeks before the event
 
−
#*If you choose days for the second box:
 
−
#*#Choose the amount of days before the event you'd like to know the event is coming
 
−
#*#At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
 
−
#*If you choose weeks for the second box:
 
−
#*#Chose between 1 and 3 weeks
 
−
#*#At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
  
−
===Remind Me (excludes Tasks)===
+
*Log in to the calendar using on the Web http://webcal.ncsu.edu
−
#Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
+
*Select Preferences , (upper right beside the wheelchair icon)
−
#*If you choose minutes for the second box:
+
*Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.
−
#*#Enter the amount of minutes you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose hours for the second box:
 
−
#*#Enter the amount of hours you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose days for the second box:
 
−
#*#Enter the amount of days you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose weeks for the second box:
 
−
#*#Enter the amount of weeks you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
  
−
==View==
+
Now to get the URL of the Global Agenda:
−
You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time.
+
*Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
 +
*Click on this link and send an email to yourself.
 +
*You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.  
 +
*You can now send that URL to anyone you would like to be able to view your calendar.
  
−
===Change View to Day===
+
==Using Groups in Oracle Calendar==
−
#Open the View menu
+
===Creating Groups===
−
#Click Day
+
You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our [[Calendar:Creating_Groups| Creating Groups]] page.
−
#*Alternate options include pressing F8 or pressing the Day button on the middle section of the toolbar below the "File  Edit..." toolbar
 
  
−
===Change View to Week===
+
===Editing Groups===
−
#Open the View menu
+
You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups [[Calendar:Editing_Groups| here]].
−
#Click Week
 
−
#*Alternate options include pressing F9 or pressing the Week button on the middle section of the toolbar below the "File  Edit..." toolbar
 
  
−
===Change View to Month===
+
==Viewing Other Users' Calendars==
−
#Open the View menu
+
===Open Another User's Agenda===
−
#Click Month
+
You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on [[Calendar:Other_Agenda| Other Agendas]] for more information.
−
#*Alternate options include pressing F10 or pressing the Month button on the middle section of the toolbar below the "File  Edit..." toolbar
+
===Open Group Agenda===
−
#*Note: Viewing in Month mode will no longer allow you to see the end times of each event for a day.
+
If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our [[Calendar:Group_Agenda| Group Agenda]] page.
 +
===Open as Designate===
 +
For an explanation on what this is and how to use it, check out our [[Calendar:Designate| Designate]] page.
  
 
==Oracle Help==
 
==Oracle Help==
 
If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Help ecehelp@ncsu.edu]
 
If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Help ecehelp@ncsu.edu]
  
−
[[Category:Oracle]][[Category:Calendar]]
+
[[Category:Oracle]][[Category:Calendar]][[Category:FAQ]]

Latest revision as of 09:36, 5 July 2006

About Oracle Calendar

You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.

First Steps

Installation

Oracle Calendar installation is very easy. Check our Installation page for the very easy step by step process.

Changing your password

Check our Password page for the instructions.

Basic Use

The In-Tray

The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our In-Tray page for more information.

View

You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The View page will instruct you how to change the view.

Printing

The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our Print page will tell you all about it.

Reminders (excludes Tasks)

Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The Reminders page will lay out how to set up useful reminders.

Meetings, Daily Notes, and Day Events

The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found here

Tasks

Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the Tasks page to learn all about them.

Attachments

Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.

How Others See and Edit Your Calendar

Access Rights

Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our Access Rights page for more information. If you still do not understand what they mean, please email us at ecehelp@ncsu.edu. DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN

Setting Access Rights

Before changing anyone's access rights, make completely sure that you understand every detail of our Access Rights section. If you have any questions about them, PLEASE email us at ecehelp@ncsu.edu. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on Setting Access Rights to customize them all.

Making Your Calendar Public on the Web

How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?

Follow these instructions:

  • Log in to the calendar using on the Web http://webcal.ncsu.edu
  • Select Preferences , (upper right beside the wheelchair icon)
  • Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.

Now to get the URL of the Global Agenda:

  • Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
  • Click on this link and send an email to yourself.
  • You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.
  • You can now send that URL to anyone you would like to be able to view your calendar.

Using Groups in Oracle Calendar

Creating Groups

You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our Creating Groups page.

Editing Groups

You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups here.

Viewing Other Users' Calendars

Open Another User's Agenda

You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on Other Agendas for more information.

Open Group Agenda

If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our Group Agenda page.

Open as Designate

For an explanation on what this is and how to use it, check out our Designate page.

Oracle Help

If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at ecehelp@ncsu.edu

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