Difference between revisions of "Calendar"

Latest revision as of 09:36, 5 July 2006

About Oracle Calendar

You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.

First Steps

Installation

Oracle Calendar installation is very easy. Check our Installation page for the very easy step by step process.

Changing your password

Check our Password page for the instructions.

Basic Use

The In-Tray

The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our In-Tray page for more information.

View

You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The View page will instruct you how to change the view.

Printing

The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our Print page will tell you all about it.

Reminders (excludes Tasks)

Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The Reminders page will lay out how to set up useful reminders.

Meetings, Daily Notes, and Day Events

The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found here

Tasks

Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the Tasks page to learn all about them.

Attachments

Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.

How Others See and Edit Your Calendar

Access Rights

Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our Access Rights page for more information. If you still do not understand what they mean, please email us at ecehelp@ncsu.edu. DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN

Setting Access Rights

Before changing anyone's access rights, make completely sure that you understand every detail of our Access Rights section. If you have any questions about them, PLEASE email us at ecehelp@ncsu.edu. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on Setting Access Rights to customize them all.

Making Your Calendar Public on the Web

How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?

Follow these instructions:

Log in to the calendar using on the Web http://webcal.ncsu.edu
Select Preferences , (upper right beside the wheelchair icon)
Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.

Now to get the URL of the Global Agenda:

Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
Click on this link and send an email to yourself.
You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.
You can now send that URL to anyone you would like to be able to view your calendar.

Using Groups in Oracle Calendar

Creating Groups

You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our Creating Groups page.

Editing Groups

You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups here.

Viewing Other Users' Calendars

Open Another User's Agenda

You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on Other Agendas for more information.

Open Group Agenda

If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our Group Agenda page.

Open as Designate

For an explanation on what this is and how to use it, check out our Designate page.

Oracle Help

If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at ecehelp@ncsu.edu

@@ Line 1: / Line 1: @@
 ==About Oracle Calendar==
-For anyone who has used XTracs, you will have a basic understanding of what the calendar is used for. There are many more uses for the Oracle Calendar and it is set-up differently for than XTracs. You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
+You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
-==Installation==
+==First Steps==
+===Installation===
 Oracle Calendar installation is very easy. Check our [[Calendar:Installation| Installation]] page for the very easy step by step process.
+===Changing your password===
+Check our [[Calendar:Password| Password]] page for the instructions.
-==The In-Tray==
+==Basic Use==
+===The In-Tray===
 The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our [[Calendar:In-Tray| In-Tray]] page for more information.
+===View===
+You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The [[Calendar:View| View]] page will instruct you how to change the view.
+===Printing===
+The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our [[Calendar:Print| Print]] page will tell you all about it.
+===Reminders (excludes Tasks)===
+Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The [[Calendar:Reminders| Reminders]] page will lay out how to set up useful reminders.
+===Meetings, Daily Notes, and Day Events===
+The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found [[Calendar:Meetings| here]]
+===Tasks===
+Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the [[Calendar:Tasks| Tasks]] page to learn all about them.
+===Attachments===
+[[Calendar:Attachments| Attachments]] are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.
-==Password==
+==How Others See and Edit Your Calendar==
-Check our [[Calendar:Password| Password]] page for the instructions
+===Access Rights===
-==Access Rights==
 Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our [[Calendar:Access_Rights| Access Rights]] page for more information. If you still do not understand what they mean, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu].
 '''''DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN'''''
-==Setting Access Rights==
+===Setting Access Rights===
-Before changing anyone's access rights, make completely sure that you understand every detail of our [http://www.wolftech.ncsu.edu/support/support/Calendar:Access_Rights Access Rights] section. If you have any questions about them, PLEASE email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu]. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on [[Calendar:Setting_Access_Rights| Setting Access Rights]] to customize them all.
+Before changing anyone's access rights, make completely sure that you understand every detail of our [[Calendar:Access_Rights| Access Rights]] section. If you have any questions about them, PLEASE email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu]. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on [[Calendar:Setting_Access_Rights| Setting Access Rights]] to customize them all.
+===Making Your Calendar Public on the Web===
+How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?
-==Creating Groups==
+Follow these instructions:
-You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our [[Calendar:Creating_Groups| Creating Groups]] page.
-==Editing Groups==
+*Log in to the calendar using on the Web http://webcal.ncsu.edu
-You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups [[Calendar:Editing_Groups| here]].
+*Select Preferences , (upper right beside the wheelchair icon)
+*Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.
-==Meetings, Daily Notes, and Day Events==
+Now to get the URL of the Global Agenda:
-The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc.
+*Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
+*Click on this link and send an email to yourself.
+*You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.
+*You can now send that URL to anyone you would like to be able to view your calendar.
-All the information on them can be found [[Calendar:Meetings| here]]
+==Using Groups in Oracle Calendar==
+===Creating Groups===
+You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our [[Calendar:Creating_Groups| Creating Groups]] page.
-==Tasks==
+===Editing Groups===
-Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the [[Calendar:Tasks| Tasks]] page to learn all about them.
+You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups [[Calendar:Editing_Groups| here]].
-==Opening as Designate==
-Depending on the access rights assigned to you, you can open their agenda as a designate (this means you can edit something on their calendar). If you don't have designate rights assigned by another user, this will not be possible to do.
-#Open the '''File''' menu
-#Choose '''Open as Designate'''
-#Click on '''Agenda...'''
-#To edit someone else's agenda, follow the steps you would to edit your own agenda
-==Open Another User's Agenda==
-You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on
-#Open the '''File''' menu
-#Choose '''Open'''
-#Click on '''Agenda...'''
-==Open Group Agenda==
-If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting.
-*Note: Know the group name and type before you do this.
-#Open the '''File''' menu
-#Choose '''Open'''
-#Click on '''Group Agenda...'''
-#Click the '''Groups''' tab
-#Check the group's type and uncheck all the others
-#In the window below, find the group name and click on it
-#Click '''OK'''
-#Click '''OK'''
-==Attachments==
-Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.
-===Attaching a File===
-*'''Note:''' Know the location of the file before doing this. The assumption is that you have a create/edit event window open.
-#Choose the '''Attachments''' tab
-#Click '''Attach'''
-#Navigate to the location of the file
-#Click on the file
-#Press '''Open''' at the bottom
-===Removing an Attachment===
-*'''Note:''' The assumption is that you have a create/edit event window open. This option is not available if you did not add the attachment.
-#Choose the '''Attachments''' tab
-#Click '''Remove'''
-#*'''Note:''' Once you click on remove, the attachment will disappear for good. Be completely sure you want to remove the attachment before you do it.
-===Saving an Attachment===
-*'''Note:''' This option is not available if you added the attachment. The assumption is that you have a create/edit event window open.
-#Choose the '''Attachments''' tab
-#Click '''Save As...'''
-#Save the file in its appropriate location
-==Reminders (excludes Tasks)==
-You can get a pop-up window reminder or an email for each Meeting, Daily Note, or Day Event you put on the calendar.
-#After you've completed all the prior steps for a New Meeting, Daily Note, or Day Event, keep the window open
-#At the top, to the right of the title box, check the box '''Remind Me'''
-#Click on the '''Reminders''' tab at the bottom
-#Choose to either have a pop-up and/or email reminder or have the calendar display the event is up coming on the daily and weekly pages
-===Display Upcoming For (exludes Tasks)===
-#Choose whether you'd like to be reminded days or weeks before the event
-#*If you choose '''days''' for the second box:
-#*#Choose the amount of days before the event you'd like to know the event is coming
-#*#At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
-#*If you choose '''weeks''' for the second box:
-#*#Chose between 1 and 3 weeks
-#*#At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
-#If you have finished everything, click '''OK''' to save the item, otherwise, continue on to the next area
-===Remind Me (excludes Tasks)===
-#Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
-#*If you choose '''minutes''' for the second box:
-#*#Enter the amount of minutes you'd like to be reminded prior to the event
-#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
-#*If you choose '''hours''' for the second box:
-#*#Enter the amount of hours you'd like to be reminded prior to the event
-#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
-#*If you choose '''days''' for the second box:
-#*#Enter the amount of days you'd like to be reminded prior to the event
-#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
-#*If you choose '''weeks''' for the second box:
-#*#Enter the amount of weeks you'd like to be reminded prior to the event
-#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
-#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
-==View==
-You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time.
-===Change View to Day===
-#Open the '''View''' menu
-#Click '''Day'''
-#*Alternate options include pressing '''F8''' or pressing the '''Day button''' on the middle section of the toolbar below the "File   Edit..." toolbar
-===Change View to Week===
-#Open the '''View''' menu
-#Click '''Week'''
-#*Alternate options include pressing '''F9''' or pressing the '''Week button''' on the middle section of the toolbar below the "File   Edit..." toolbar
-===Change View to Month===
-#Open the '''View''' menu
-#Click '''Month'''
-#*Alternate options include pressing '''F10''' or pressing the '''Month''' button on the middle section of the toolbar below the "File   Edit..." toolbar
-#*'''Note:''' Viewing in Month mode will no longer allow you to see the end times of each event for a day.
-==Printing==
+==Viewing Other Users' Calendars==
-#Open the '''File''' menu
+===Open Another User's Agenda===
-#Click '''Print...'''
+You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on [[Calendar:Other_Agenda| Other Agendas]] for more information.
-#Choose the dates you would like to choose from
+===Open Group Agenda===
-#Check the boxes for the formats you wish to print in
+If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our [[Calendar:Group_Agenda| Group Agenda]] page.
-#Click '''Print'''
+===Open as Designate===
+For an explanation on what this is and how to use it, check out our [[Calendar:Designate| Designate]] page.
 ==Oracle Help==
 If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Help ecehelp@ncsu.edu]
-[[Category:Oracle]][[Category:Calendar]]
+[[Category:Oracle]][[Category:Calendar]][[Category:FAQ]]