Difference between revisions of "Calendar"

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==About Oracle Calendar==
 
==About Oracle Calendar==
−
For anyone who has used XTracs, you will have a basic understanding of what the calendar is used for. There are many more uses for the Oracle Calendar and it is set-up differently for than XTracs. You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
+
You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.
  
−
==Changing Your Password==
+
==First Steps==
−
#Open the Tools menu
+
===Installation===
−
#Choose Change Password...
+
Oracle Calendar installation is very easy. Check our [[Calendar:Installation| Installation]] page for the very easy step by step process.
−
#Enter your old password in the top box
+
===Changing your password===
−
#Enter the password you want it to be in the bottom box
+
Check our [[Calendar:Password| Password]] page for the instructions.
−
#Re-Enter the new password in the box of the pop-up window
 
  
−
==Access Rights==
+
==Basic Use==
−
Access right are very important. It allows different people to see different things of your calendar. You can set them to allow people to modify certain entries, view just the times, or view the entry and make replies to them.
+
===The In-Tray===
 +
The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our [[Calendar:In-Tray| In-Tray]] page for more information.
 +
===View===
 +
You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The [[Calendar:View| View]] page will instruct you how to change the view.
 +
===Printing===
 +
The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our [[Calendar:Print| Print]] page will tell you all about it.
 +
===Reminders (excludes Tasks)===
 +
Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The [[Calendar:Reminders| Reminders]] page will lay out how to set up useful reminders.
 +
===Meetings, Daily Notes, and Day Events===
 +
The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found [[Calendar:Meetings| here]]
 +
===Tasks===
 +
Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the [[Calendar:Tasks| Tasks]] page to learn all about them.
 +
===Attachments===
 +
[[Calendar:Attachments| Attachments]] are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.
  
−
==Creating Groups==
+
==How Others See and Edit Your Calendar==
−
You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs.
+
===Access Rights===
 +
Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our [[Calendar:Access_Rights| Access Rights]] page for more information. If you still do not understand what they mean, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu].
 +
'''''DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN'''''
  
−
===Admin Groups===
+
===Setting Access Rights===
−
*'''''NOTE:''''' You must be an administrator to create an admin group.
+
Before changing anyone's access rights, make completely sure that you understand every detail of our [[Calendar:Access_Rights| Access Rights]] section. If you have any questions about them, PLEASE email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Access_Rights ecehelp@ncsu.edu]. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on [[Calendar:Setting_Access_Rights| Setting Access Rights]] to customize them all.
 +
===Making Your Calendar Public on the Web===
 +
How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?
  
−
===Public Groups===
+
Follow these instructions:  
−
*'''''NOTE:''''' You must have the needed permissions to create a public group.
 
  
−
===Private Groups===
+
*Log in to the calendar using on the Web http://webcal.ncsu.edu
−
*Note: Private groups can only be seen, edited, and used by the creator of the group.
+
*Select Preferences , (upper right beside the wheelchair icon)  
−
#Open the Tools menu
+
*Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.
−
#Select Manage Groups...
 
−
#Click the New... button
 
−
#In the Group Name box, enter the name
 
−
#Select Private from the drop-down menu
 
−
#If you know the name of a person:
 
−
##Enter it in the Add member: box
 
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the Add>> button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press Add All>>
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
 
−
##When you have all the names you were looking for in the box on the right side, press OK
 
−
##All names on the right side will now be in the member's box on the New Group window
 
−
#When you have everyone you'd like in the group, click OK
 
  
−
===Members-Only Groups===
+
Now to get the URL of the Global Agenda:
−
*Note: Members-Only Groups can be seen and used by all members, but only the creator can edit the group.
+
*Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
−
#Open the Tools menu
+
*Click on this link and send an email to yourself.
−
#Select Manage Groups...
+
*You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.
−
#Click the New... button
+
*You can now send that URL to anyone you would like to be able to view your calendar.
−
#In the Group Name box, enter the name
 
−
#Select Members-Only from the drop-down menu
 
−
#If you know the name of a person:
 
−
##Enter it in the Add member: box
 
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the Add>> button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press Add All>>
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
 
−
##When you have all the names you were looking for in the box on the right side, press OK
 
−
##All names on the right side will now be in the member's box on the New Group window
 
−
#When you have everyone you'd like in the group, click OK
 
  
−
==Editing Groups==
+
==Using Groups in Oracle Calendar==
−
#Open the Tools menu
+
===Creating Groups===
−
#Select Manage Groups...
+
You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our [[Calendar:Creating_Groups| Creating Groups]] page.
−
#Highlight the name of the group you wish to edit
 
−
#Select Edit...
 
  
−
===Changing the Name===
+
===Editing Groups===
−
#Highlight the name in the Group name: box
+
You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups [[Calendar:Editing_Groups| here]].
−
#Enter in the new name
 
  
−
===Changing the Type===
+
==Viewing Other Users' Calendars==
−
#Open the drop down menu next to Group type:
+
===Open Another User's Agenda===
−
#Select that new group type
+
You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on [[Calendar:Other_Agenda| Other Agendas]] for more information.
−
 
+
===Open Group Agenda===
−
===Adding Members===
+
If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our [[Calendar:Group_Agenda| Group Agenda]] page.
−
#If you know the name of a person:
+
===Open as Designate===
−
##Enter it in the Add member: box
+
For an explanation on what this is and how to use it, check out our [[Calendar:Designate| Designate]] page.
−
##Press the green checkmark button
 
−
##If the person is on the system, there name will show up in the box below
 
−
#If you need to search for someone
 
−
##Press the magnifying glass button next to the checkmark button
 
−
##Enter any known information in the appropriate box (even if its just the first initial, enter it)
 
−
##Anyone on the system who fits that information will show up in the box in the lower left corner
 
−
##Select the name you were looking for and press the Add>> button
 
−
##This name will now be in the box on the right side
 
−
##*If you'd like to add everyone under that search, press Add All>>
 
−
##*If you decide you don't want someone in the group after adding them, highlight there name on the right side and select <<Remove
 
−
##When you have all the names you were looking for in the box on the right side, press OK
 
−
##All names on the right side will now be in the member's box on the New Group window
 
−
 
 
−
===Deleting Members===
 
−
#Highlight the name of the member you'd like to delete
 
−
#Click on the Delete button
 
−
 
 
−
When all appropriate changes have been made click OK at the bottom.
 
−
 
 
−
==Meetings==
 
−
Meetings are useful for scheduling class times, clubs, sports events, and breaks.
 
−
 
 
−
===Adding A Meeting===
 
−
#Open the Edit menu
 
−
#Open the New menu
 
−
#Click Meeting...
 
−
#In the Name box, type in the name of the meeting
 
−
#In the Location box, type in the location of the meeting
 
−
 
 
−
====Start Time====
 
−
#Next to start time, select the box next to the date
 
−
#Go to the month of the meeting
 
−
#Choose the day of the meeting
 
−
#Click the box next to the time
 
−
#Click and hold on the arrow
 
−
#Drag the arrow to whatever time the meeting is (the time will change when you move the arrow)
 
−
#*Note: The clock only increments by 15 minute intervals this way
 
−
##Another way to change the time is to click the minutes on the time box
 
−
##Use the arrows to the right of the box to move the minutes up and down
 
−
##*This will allow you to have times ending in :04 or :20
 
−
##To move the hours up and down, just click on the hours in the time box
 
−
##Use the arrows to move the hours up and down
 
−
#To keep the times they are but change AM to PM or PM to AM, click on the am/pm area of the time box
 
−
#Use the up arrow to change it from AM to PM or PM to AM
 
−
 
 
−
====End Time====
 
−
#Follow the same steps as Start time using the End Time box
 
−
#*If attempt to drop the End Time earlier than the Start Time, the Start Time will adjust
 
−
 
 
−
====Tentative====
 
−
If there is a possibility this meeting could change or get cancelled, check Tentative
 
−
 
 
−
====Reminders====
 
−
Go to the [http://www.wolftech.ncsu.edu/support/index.php?title=Calendar&action=submit#Reminders_2 Reminders] section
 
−
 
 
−
===Adding the Meeting to Others' Calendars===
 
−
If this is a meeting that others need to know about, or you know they will attend, you can add this to their calendar, and the user can confirm their attendance
 
−
 
 
−
#Click on the People/Resources tab
 
−
#*If you know the name of a person
 
−
#*#Enter it in the Add box
 
−
#*#Press the green checkmark button
 
−
#*#If the person is on the system, there name will show up under your name with a question mark to the left of their name
 
−
#*#If the person confirms the meeting, the question mark will change to a checkmark
 
−
#*If you'd like to add a group or people from a group
 
−
#*#Click on the button with two people on it (the one next to the checkmark)
 
−
#*#On the new window that popped up, check the box All in the top left corner
 
−
#*#From the list in the large box on the left, select the group you're looking for
 
−
#*#From the list on the right, highlight one name and click OK
 
−
#*#Every group member will now have an invitation sent to them
 
−
 
 
−
*When you have everything as you would like it, click OK at the bottom. The meeting will now show up on your calendar.
 
−
 
 
−
==Daily Notes==
 
−
Daily Notes are useful for such things as school holidays, tests, and reminders for that day.
 
−
 
 
−
===Creating A Daily Note===
 
−
#Open the Edit menu
 
−
#Highlight New
 
−
#Click Daily Note...
 
−
#In the title box, type in the name of the note
 
−
#If the date needs to be changed:
 
−
#*Click on the month section of the date
 
−
#*Use the up and down arrows to change the month
 
−
#*Repeat the same procedure on the day and year
 
−
 
 
−
===Adding the Note to Others' Calendars===
 
−
If this is a meeting that others need to know about, or you know they will attend, you can add this to their calendar, and the user can confirm their attendance
 
−
 
 
−
#Click on the People/Resources tab
 
−
#*If you know the name of a person
 
−
#*#Enter it in the Add box
 
−
#*#Press the green checkmark button
 
−
#*#If the person is on the system, there name will show up under your name with a question mark to the left of their name
 
−
#*#If the person confirms the meeting, the question mark will change to a checkmark
 
−
#*If you'd like to add a group or people from a group
 
−
#*#Click on the button with two people on it (the one next to the checkmark)
 
−
#*#On the new window that popped up, check the box All in the top left corner
 
−
#*#From the list in the large box on the left, select the group you're looking for
 
−
#*#From the list on the right, highlight one name and click OK
 
−
#*#Every group member will now have an invitation sent to them
 
−
 
 
−
*When you have everything as you would like it, click OK at the bottom. The meeting will now show up on your calendar.
 
−
 
 
−
===Reminders===
 
−
Go to the [http://www.wolftech.ncsu.edu/support/index.php?title=Calendar&action=submit#Reminders_2 Reminders] section
 
−
 
 
−
==Day Events==
 
−
Day Events are useful for holidays, birthdays, events, etc.
 
−
 
 
−
==Tasks==
 
−
Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time.
 
−
 
 
−
==Reminders==
 
−
You can get a pop-up window reminder or an email for each Meeting, Daily Note, Day Event, or Task you put on the calendar.
 
−
#After you've completed all the prior steps for a New Meeting, Daily Note, Day Event, or Task, keep the window open
 
−
#At the top, to the right of the title box, check the box Remind Me
 
−
#Click on the Reminders tab at the bottom
 
−
#Choose to either have a pop-up and/or email reminder or have the calendar display the event is up coming on the daily and weekly pages
 
−
 
 
−
===Display Upcoming For===
 
−
#Choose whether you'd like to be reminded days or weeks before the event
 
−
#*If you choose days for the second box:
 
−
#*#Choose the amount of days before the event you'd like to know the event is coming
 
−
#*#At the bottom of each daily page, or of each day of a weekly page, there will be a note that the event is approaching
 
−
#*If you choose weeks for the second box:
 
−
#*#Chose between 1 and 3 weeks
 
−
#*#At the bottom of each daily page, or on each day of a weekly page, there will be a note that the event is approaching
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
−
 
 
−
===Remind Me===
 
−
#Choose whether you'd like to be reminded minutes, hours, days, or weeks before the event
 
−
#*If you choose minutes for the second box:
 
−
#*#Enter the amount of minutes you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose hours for the second box:
 
−
#*#Enter the amount of hours you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose days for the second box:
 
−
#*#Enter the amount of days you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#*If you choose weeks for the second box:
 
−
#*#Enter the amount of weeks you'd like to be reminded prior to the event
 
−
#*#Choose whether you'd like a pop-up reminder, an email reminder, or both, and check the appropriate boxes
 
−
#If you have finished everything, click OK to save the item, otherwise, continue on to the next area
 
−
 
 
−
==View==
 
−
You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time.
 
−
 
 
−
===Change View to Day===
 
−
#Open the View menu
 
−
#Click Day
 
−
#*Alternate options include pressing F8 or pressing the Day button on the middle section of the toolbar below the "File  Edit..." toolbar
 
−
 
 
−
===Change View to Week===
 
−
#Open the View menu
 
−
#Click Week
 
−
#*Alternate options include pressing F9 or pressing the Week button on the middle section of the toolbar below the "File  Edit..." toolbar
 
−
 
 
−
===Change View to Month===
 
−
#Open the View menu
 
−
#Click Month
 
−
#*Alternate options include pressing F10 or pressing the Month button on the middle section of the toolbar below the "File  Edit..." toolbar
 
−
#*Note: Viewing in Month mode will no longer allow you to see the end times of each event for a day.
 
  
 
==Oracle Help==
 
==Oracle Help==
 
If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Help ecehelp@ncsu.edu]
 
If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at [mailto:ecehelp@ncsu.edu?Subject=Oracle_Help ecehelp@ncsu.edu]
  
−
[[Category:Oracle]]
+
[[Category:Oracle]][[Category:Calendar]][[Category:FAQ]]

Latest revision as of 10:36, 5 July 2006

About Oracle Calendar

You can use Oracle to schedule meetings, classes, work, birthdays, etc. You can have Oracle remind you of upcoming assignments, and you can update your completion percentage on the assignments. You can also add others to your meetings as well through groups.

First Steps

Installation

Oracle Calendar installation is very easy. Check our Installation page for the very easy step by step process.

Changing your password

Check our Password page for the instructions.

Basic Use

The In-Tray

The In-Tray is a very useful organizational tool. It will show all your new entries, any entries you've sent out or accepted, and entries you have refused. Check our In-Tray page for more information.

View

You can view the oracle calendar for a particular day, week, or month. Viewing in day will give you a time breakdown of events for the day. Viewing in week will allow you to see the same thing over the whole week. View in month will allow you to see start times of each event for the month, but there is nothing about duration or end time. The View page will instruct you how to change the view.

Printing

The print option gives you the ability to print out your schedule. This can be very useful if you won't have access to Oracle for a period of time. Our Print page will tell you all about it.

Reminders (excludes Tasks)

Reminders can be sent to you through email or a pop-up window on Oracle. You can set how long before the event you will be reminded as well. It is a very useful tool. The Reminders page will lay out how to set up useful reminders.

Meetings, Daily Notes, and Day Events

The steps to set up a meeting, a daily note, and a day event are very similar. Any extra steps for one of these will be indented and will describe which event the step is for. Meetings are useful for scheduling class times, clubs, sports events, and breaks. Daily Notes are useful for such things as school holidays, tests, and reminders for that day. Day Events are useful for holidays, birthdays, events, etc. All the information on them can be found here

Tasks

Tasks are useful for projects, assignments, and tests. You give a start date and a due date, and have the ability to update the completion percentage. Its useful for tracking multiple projects, assignments, or tests to study for at the same time. Visit the Tasks page to learn all about them.

Attachments

Attachments are useful for making sure employees have a copy of a meeting's agenda, having a necessary file for a class, or for transfering a file from one place to another. This tool is only useful is you plan to add this to others' calendars who would need the file, or if you plan to access this from a different computer at a later time.

How Others See and Edit Your Calendar

Access Rights

Knowing what the different access rights mean are crucial to protecting your privacy. If you do not understand what they mean, check our Access Rights page for more information. If you still do not understand what they mean, please email us at ecehelp@ncsu.edu. DO NOT CHANGE THEM IF YOU DON'T KNOW WHAT THEY MEAN

Setting Access Rights

Before changing anyone's access rights, make completely sure that you understand every detail of our Access Rights section. If you have any questions about them, PLEASE email us at ecehelp@ncsu.edu. The last thing we want is for you to misunderstand the access rights and have someone erase everything on it. Once you know for sure what you are doing, proceed to our section on Setting Access Rights to customize them all.

Making Your Calendar Public on the Web

How do I publish my Corporate Time / Oracle Calendar Schedule via Public URL?

Follow these instructions:

  • Log in to the calendar using on the Web http://webcal.ncsu.edu
  • Select Preferences , (upper right beside the wheelchair icon)
  • Then click the Security tab/link, click Allow Global Agenda Viewing, and click OK. Now you've turned on the Global Agenda.

Now to get the URL of the Global Agenda:

  • Back at your calendar display you will see a link on the left side above the tool bar saying E-mail Agenda to a friend, which opens a Web page that allows you to do just that.
  • Click on this link and send an email to yourself.
  • You will receive an email message with a long, strange URL that will give you a read-only look at the busy times.
  • You can now send that URL to anyone you would like to be able to view your calendar.

Using Groups in Oracle Calendar

Creating Groups

You can create groups for a number of reasons, but their biggest advantage is scheduling. You can schedule a bunch of people for meetings with just a few clicks. This is especially useful if you meet with the same group often. Its also a good way to get RSVPs. All the information is on our Creating Groups page.

Editing Groups

You will most likely have to change your groups around from time to time, especially work groups. Check out how to edit groups here.

Viewing Other Users' Calendars

Open Another User's Agenda

You can look at another person's agenda and see when they are busy. If they have set further access rights for you, it is possible to fully view the events that they have listed. Again, this depends on what access rights they have assigned to you. Check out our pages on Other Agendas for more information.

Open Group Agenda

If you have created a group, or are a member of a non-private group, you can view your agenda alongside other member's of the group. To the left will be a combined column which will show when one or more members is busy at the same time, whether or not you can see all the entries. It is a useful tool for scheduling a group meeting. Take a look at our Group Agenda page.

Open as Designate

For an explanation on what this is and how to use it, check out our Designate page.

Oracle Help

If you have any questions that aren't answered by this Calendar, or you need clarity or extra help, please email us at ecehelp@ncsu.edu

Retrieved from "https://tools.wolftech.ncsu.edu/support/index.php?title=Calendar&oldid=4864"